QuickBooks and Xero, Without the Double Entry
Raise the invoice once, in Bravio, off the work that was actually done — parts used, labour logged, contract markup. It appears in QuickBooks Online or Xero without anyone retyping it, and when the payment lands in your ledger, Bravio marks the invoice paid on its own.
Does Bravio integrate with QuickBooks and Xero?
Yes. Bravio syncs two ways with both QuickBooks Online and Xero. Six kinds of record flow out of Bravio into your ledger — customers, vendors, parts as items, estimates or quotes, invoices, and purchase orders — and payments flow back in, so an invoice settled in your accounting system is marked paid in Bravio without anyone touching it. The design principle is that Bravio is where the work is recorded and your accounting system stays where the money is reconciled: Bravio does not try to replace your ledger, and it never touches your bank feed. Before anything is written, a reconciliation screen matches your existing facilities and parts to the customers and items already in your books, which is what stops a first sync from creating a duplicate of every hospital you invoice.
Everything included
Two-Way Sync, Split by Field
Bravio pushes the document — lines, amounts, dates, the work order it came from. Your ledger pushes back balance and payment status. Each field has exactly one system of record, so the two can never fight over the same number.
Invoices Out, Payments In
Invoices and estimates reach your books the moment they are raised. Payments recorded against them come back, and a part-paid invoice stays legible because one payment can settle several invoices — a hospital clearing a month of work with one transfer is the normal case, not an edge case.
Match First, So You Never Get Duplicates
If you already invoice from QuickBooks, your hospitals are already in there. Nothing is created until you have looked: matching runs before the first write, flags email matches as confident, and leaves name-only similarity as a suggestion — because "Riverside General" and "Riverside Clinic" are not the same customer.
Parts Become Items, Automatically
Your parts catalogue syncs as items with income and expense sides, named after the part rather than a code, so an invoice line reads the way a customer expects. Stock levels deliberately stay in Bravio — neither ledger models a transfer between a van and a warehouse.
Your Numbering, Your Emails, Your Call
Choose whether invoice numbers come from Bravio or your ledger, and whether your accounting system is allowed to email the invoice too. Both are settings rather than defaults, because there is no answer that is right for every shop — and if both systems send, the customer gets two copies.
Nothing Overwrites Your Bookkeeper
If someone edits an invoice directly in QuickBooks or Xero, Bravio flags the conflict and waits for a person to decide. It never silently pushes over a correction — and where QuickBooks calculates sales tax itself, Bravio shows you the figure it computed rather than a stale copy of its own.
Who is this for?
- Biomed repair shops already invoicing out of QuickBooks Online who are tired of retyping every job
- HTM and clinical engineering teams whose service work and books live in two systems that disagree
- Independent service organisations on Xero that need job-level costing against purchase orders
- Shop owners and bookkeepers who want "paid" to be a fact from the ledger rather than a status somebody set by hand
Design partner program
We are building Bravio with a handful of independent biomed shops.
We build around how your shop actually runs, not around how software companies assume it runs. We work with a small number of independent service organizations at a time, and their workflows set the roadmap.
We start by watching you work
A 30-minute session where you walk us through a real week — the PM list, the paper checklists, the spreadsheet nobody wants to touch. No slide deck.
Your workflow shapes the roadmap
If your inspection form, report layout, or PM cadence does not fit what we have built, we change the product. You see it ship in weeks, not quarters.
You talk to the people writing the code
No account manager, no ticket queue, no support tier. A direct line to the small team building Bravio.
Your data stays yours
Import from spreadsheets, export everything whenever you want. If Bravio is not the right fit for your shop, we will tell you on the call.
What to expect
Book a 30-minute working sessionYou will be talking to the team that builds Bravio — not a sales rep.
- The platform runs today: asset registry, work orders, PM schedules, rapid inspections, signed, audit-trailed service reports, and invoicing.
- We take on a few shops at a time, so the people building Bravio are the people working with you.
- We go through pricing openly on the first call, sized to the shop you actually run. Flat plans, no per-user tiers, no implementation fees.
- Bring your equipment list and your report format. You will see Bravio running on your own data before you commit to anything.
Frequently Asked Questions
Does Bravio integrate with QuickBooks?
Yes — with QuickBooks Online, two ways. Customers, vendors, parts, estimates, invoices and purchase orders push from Bravio into QuickBooks, and payments pull back so invoices are marked paid automatically. The integration is in early access with design partners; talk to us and we will switch it on for your company and walk you through the first reconciliation.
Does Bravio work with Xero as well?
Yes. Xero is supported to the same level as QuickBooks Online — the same six record types push out and payments pull back. Bravio is built on one internal accounting model with a separate adapter for each provider, so neither is a bolt-on: the differences between them (how each handles tax codes, item codes, discounts and concurrency) are handled inside Bravio rather than left for you to discover on an invoice.
Will syncing create duplicate customers in my accounting system?
No, because nothing is created until you have matched. A shop connecting QuickBooks already has its hospitals in there, and a first sync that pushes blind gives you two of each — one carrying all the payment history, one receiving all the new invoices. Nobody notices for a month and unpicking it is manual. Bravio therefore runs a reconciliation screen first, suggesting matches on email and name, and only creates the records you confirm are genuinely new.
Do I have to stop invoicing in QuickBooks?
No. Bravio’s invoice and estimate screens carry the same fields QuickBooks and Xero do — PO number, payment terms, discount, deposit, shipping, service dates per line — so nothing is lost in translation in either direction. Most shops move to raising the invoice in Bravio because that is where the work order, the parts and the labour already are, but the integration does not force it.
What happens if my bookkeeper edits an invoice in QuickBooks?
Bravio notices and stops rather than overwriting them. Both providers track a version on every record; if it has moved since Bravio last sent the document, that is a conflict, and a person decides which version wins. This matters more than it sounds — an integration that silently re-pushes over a bookkeeper’s correction is worse than no integration, because the correction disappears without anyone being told.
Which system calculates sales tax?
Your ledger does, and Bravio shows you what it worked out. A US company using QuickBooks Automated Sales Tax recalculates tax itself from the addresses and will largely disregard a rate supplied to it, so Bravio writes the corrected figure back and marks the invoice as provider-calculated. The alternative — showing your own arithmetic beside an invoice the customer already received — means the screen and the books disagree, and the books win.
Does Bravio sync inventory levels to QuickBooks or Xero?
No, and that is deliberate. Neither system models a stock transfer between a technician’s van and a warehouse, so Bravio stays the authority on where a part physically is. What syncs is the accounting side of a part — it becomes an item with income and expense accounts so invoice lines post correctly. If you need van-level stock, that is Bravio’s job, not your ledger’s.
Can technicians see or change the accounting connection?
Only if you grant it, and the two abilities are separate permissions. Day-to-day syncing — seeing status, retrying a failed invoice, matching a facility — is one permission a bookkeeper needs. Connecting or disconnecting a company is a different one, because it hands a third party your whole financial history and reconnecting the wrong company can duplicate everything. Both are off by default for existing users, including technicians.
Does this work with QuickBooks Desktop?
Not today — the integration is built against the QuickBooks Online API. If you are on Desktop, tell us during a demo: it changes what we would recommend, and we would rather say so up front than have you discover it after switching.
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